The preparation of your board meeting is among the most important actions you can take to ensure a successful meeting. A well-run meeting is more likely to be a clear and efficient decision-making process and efficient use of everyone’s time.
The first step is to establish the agenda. The agenda should clearly communicate the key items to be discussed and the decisions that must be made. The meeting materials must be distributed at least a week in advance of the meeting to ensure that all participants and Board Members have time to prepare.
If there are any issues that must be addressed or a lack of information in the board’s package it is a good idea to schedule a phone call with the relevant individuals prior to the meeting. This will allow the Board Member to discuss their concerns with the CEO or management, and request any additional information needed to be prepared for the meeting. This will reduce the number of questions at the meeting and helps to have more efficient and productive meeting.
You should also do some research or investigation on any issues that might be raised during the meeting. You can accomplish this in many ways, from asking appropriate people for more information to consulting external sources. You’ll be better informed and be able to ask intelligent in-depth questions to enrich your meeting.
https://boardmeetingsonline.blog/the-difference-between-shareholder-and-stakeholder